Food Safety Compliance Service

Compliance & Audit Management Services

We manage all food safety documentation, FSSAI licensing, hygiene certifications, and internal audit cycles across your kitchen operations — so your organisation stays perpetually compliant without the administrative burden.

FSSAI License Management
ISO 22000 Readiness
HACCP Documentation
Hygiene Audits
Corrective Action Tracking
Multi-location
Kitchen locations audited
0 +
Compliance violations on record
0
Renewal success rate
0 %

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    Why Compliance Matters

    Non-compliance is not an administrative problem — it is a liability and operational risk

    Food safety compliance in India is governed by the Food Safety and Standards Authority of India (FSSAI), backed by the Food Safety and Standards Act, 2006. For businesses operating commercial kitchens — whether corporate cafeterias, factory canteens, catering operations, or food processing units — FSSAI licensing is mandatory, and violations carry serious financial and operational consequences.

     

    Beyond FSSAI, organisations seeking ISO 22000 certification, HACCP accreditation, or alignment with international food safety management standards face a complex documentation and audit landscape that most in-house teams are not equipped to manage consistently.

    The cost of non-compliance under the FSS Act, 2006

    FSSAI violations can result in penalties of up to ₹10 lakh, suspension or cancellation of food business license, mandatory facility closure, and reputational damage — in addition to criminal liability for responsible officers in cases of adulteration or unsafe food supply.

    Expired FSSAI license

    Operating with a lapsed or expired FSSAI license constitutes an illegal food business operation, regardless of how long the original license was held.

    Hygiene & sanitation failures

    Failed hygiene inspections — including pest infestations, improper storage, or contaminated surfaces — can trigger immediate facility suspension pending remediation.

    Incomplete documentation

    Missing HACCP records, temperature logs, staff health certificates, or supplier compliance documents are treated as non-compliance during regulatory inspections.

    Non-compliant vendor kitchens

    If your contracted kitchen vendor fails an FSSAI inspection, your organisation may share liability as the commissioning food business operator under supply chain compliance rules.

    Audit Scope

    What we audit and manage across your kitchen operations

    HGK Foods provides end-to-end compliance management — not just one-off audits. We embed into your food service operation as a continuous compliance function, managing documentation, scheduling inspections, and handling regulatory renewals proactively.

    FSSAI license management

    We track license validity across all kitchen locations, initiate renewal applications in advance of expiry, and manage the full FSSAI portal submission and follow-up process on your behalf.

    Hygiene & food safety audits

    Scheduled and unannounced on-site audits covering raw material storage, food preparation zones, cooking equipment, serving counters, waste management, and pest control.

    HACCP documentation & records

    We create, maintain, and update all Hazard Analysis Critical Control Point records — critical limits, monitoring procedures, corrective actions, verification schedules, and record-keeping systems.

    ISO 22000 readiness assessment

    Gap analysis against ISO 22000 requirements, implementation of missing documentation and process controls, and preparation support for third-party certification audits.

    Staff health & hygiene certification

    We manage the scheduling, documentation, and renewal of food handler health certifications, hygiene training records, and medical fitness certificates for all kitchen staff.

    Vendor & supply chain compliance

    Verification of FSSAI registration for all ingredient suppliers, maintenance of supplier compliance records, and periodic re-assessment of the full supply chain against food safety standards.

    Temperature & cold chain monitoring

    Documentation and audit of temperature control records across cold storage, cooking, holding, and transportation — a critical control point for FSSAI and HACCP compliance.

    Corrective action & incident management

    When an audit identifies a non-conformance, we issue a corrective action notice, track resolution to closure, and update the compliance record — ensuring no finding remains open.

    Certification Standards

    Standards we audit and certify against

    Our compliance team manages documentation and audit readiness for the full spectrum of food safety standards applicable to Indian food business operators.

    Food Safety and Standards Authority of India

    Mandatory licensing for all food business operators in India. We manage registration, central and state license applications, annual renewals, and inspection preparedness across all your kitchen locations.

    Food Safety Management System

    The international standard for food safety management systems. We conduct gap assessments, implement the required documentation framework, and prepare your operation for third-party ISO 22000 certification audits.

    Hazard Analysis & Critical Control Points

    The globally recognised preventive food safety system. We build and maintain your complete HACCP plan — hazard analysis, CCP identification, critical limits, monitoring schedules, corrective actions, and all supporting records.

    Environment, Health & Safety — kitchen scope

    For industrial and manufacturing clients with integrated EHS programs, we align food service compliance with wider facility EHS frameworks — fire safety, waste disposal, chemical storage, and worker health in kitchen environments.

    Service Scope

    What's included in our compliance management program

    This is a fully managed compliance function — not an advisory engagement. We take operational ownership of every item below so your team has nothing to track, file, or chase.

    FSSAI license tracking & renewal management

    We maintain a compliance calendar for all licensed kitchen locations, initiate renewal applications 90 days before expiry, and manage FSSAI portal submissions, correspondence, and follow-ups to completion.

    Scheduled hygiene audits (monthly or quarterly)

    On-site inspections against a standardised checklist covering 120+ hygiene and food safety parameters — kitchen premises, equipment, storage, preparation practices, pest control, and waste disposal.

    Audit reports with corrective action tracking

    Every audit produces a written report with a finding severity rating, corrective action requirements, responsible party assignment, and a deadline. We track each finding to documented closure — nothing is left open.

    HACCP plan creation and maintenance

    Full HACCP documentation — hazard analysis, CCP matrix, critical limits, monitoring procedures, corrective action protocols, and verification records — created from scratch or updated from existing documentation.

    Staff health certificate & training record management

    We schedule food handler medicals, maintain a digital register of health certificates and training completions, and proactively flag renewals before expiry — across all kitchen staff on your program.

    Supplier FSSAI registration verification

    Verification of FSSAI registration status for all ingredient suppliers in your supply chain, with periodic re-checks and alerts when a supplier's registration lapses or is cancelled.

    Monthly compliance dashboard & MIS report

    A consolidated monthly report showing compliance status across all kitchen locations — audit scores, open findings, upcoming renewals, staff certification status, and corrective action closure rates.

    Regulatory inspection support & representation

    When FSSAI or other regulatory inspectors visit your facility, our compliance team provides documentation support, escorts the inspection, and manages post-inspection correspondence on your behalf.

    Outcomes

    What a managed compliance program delivers

    When HGK Foods manages your food safety compliance, the outcomes go beyond simply avoiding penalties — they build the operational infrastructure that protects your business and supports growth.

    Zero compliance lapses

    No expired licenses, no missed renewals, no open audit findings — a permanently compliant status across all kitchen locations.

    Time returned to your team

    Your administration and operations teams stop managing regulatory paperwork, chasing vendors, and preparing for inspections.

    Audit-ready at all times

    All documentation is current, filed, and retrievable. You can respond to any regulatory inspection or client audit within hours.

    Client & tender confidence

    For businesses bidding on corporate catering contracts, certified compliance documentation is increasingly a pre-qualification requirement.

    ISO 22000 certification pathway

    Organisations on our program are systematically progressed toward ISO 22000 readiness — giving you a dated certification roadmap.

    Hygiene score improvement

    Monthly audits with corrective action tracking consistently drive hygiene scores upward — documented and reportable to stakeholders.

    500+

    Kitchens audited

    Zero

    Compliance violations

    100%

    License renewal rate

    48hr

    Corrective action response

    How We Work

    From baseline audit to ongoing compliance management

    Every engagement begins with a thorough baseline assessment before we take on any proactive management responsibilities.

    Baseline compliance audit

    Full on-site audit of all kitchen locations against FSSAI, HACCP, and hygiene parameters. We produce a compliance gap report with severity ratings and a prioritised remediation plan.

    Documentation inventory & gap-fill

    Review of all existing compliance documentation — licenses, records, certificates, SOPs. Missing or expired documents are identified and creation or renewal is initiated immediately.

    Compliance calendar setup

    A master compliance calendar is created covering all renewal dates, scheduled audit windows, staff certification renewals, and supplier re-verification cycles — shared with your team.

    Remediation of critical findings

    Any critical or high-severity findings from the baseline audit are addressed within 30 days — corrective actions implemented, verified on-site, and documented to closure.

    Ongoing: monthly audits, reporting & renewals

    From Month 2 onwards — scheduled audits, monthly compliance dashboard, proactive license renewals, corrective action tracking, and regulatory inspection support on call.

    Common Questions

    Frequently asked questions

    Yes. We manage compliance for both owned and contracted kitchen operations. For contracted vendors, we conduct independent audits on your behalf, maintain their compliance documentation in our central record system, and report status to you monthly — so your organisation has documented due diligence over your entire supply chain.

    If a kitchen on our program receives an adverse finding or inspection notice, we activate our regulatory support protocol immediately — providing documentation, coordinating your response to FSSAI, supporting on-site re-inspection preparation, and managing all post-inspection correspondence. Our zero-violation record is built on proactive management that prevents inspections from reaching adverse outcomes.

    There is no fixed upper limit. We currently manage compliance programs spanning 2 to 50+ kitchen locations for individual clients. For large multi-location programs, we assign a dedicated compliance manager and provide a consolidated monthly dashboard covering all locations under a single reporting structure.

    Yes. Our ISO 22000 readiness service begins with a formal gap assessment against the standard's requirements, followed by a phased implementation roadmap. We build or update all required Food Safety Management System documentation, conduct internal pre-certification audits, and prepare your team for the third-party certification audit. We do not issue the certificate — that is the role of the accredited certification body — but we manage everything leading up to it.

    Yes. Our post-violation remediation service handles urgent compliance situations — reviewing the violation notice, identifying root causes, implementing corrective actions, preparing your formal response to FSSAI, and managing follow-up inspections. This service is available as a standalone engagement for organisations not yet on a full compliance program.

    All compliance documentation we manage — licenses, audit reports, HACCP records, staff certifications, corrective action logs — is maintained in a structured digital record system. You receive monthly consolidated reports, and your compliance team can request specific documents at any time. For regulatory inspections, we can produce a complete compliance dossier within hours.

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    Let's build your food program

    Share your headcount, locations, and requirements. We'll design a fully managed corporate catering solution tailored to your organisation.